DE-Maven Bookkeeping and Accounting Services

DE-Maven as a one stop firm for financial services offers a full range of bookkeeping and accounting services for SME and big businesses. We analyse your needs and partner with you as your bookkeeper, accountant, controller, adviser, CFO . Our services are scalable during periods of peak periods, and then can be scaled back when during off peak period.

By engaging DE-Maven, we will help you manage key non-core functions areas so you can concentrate efforts on maximizing your main business, which is essential to businesses that are positioned for growth. Our main aim is to help comapnies reduce time spent on non-essential activities, enabling you to focus on core business areas and increase profitability. You will save cost compared to the costs of employing in-house staff to carry out these functions.

We offer timely, cost effective, scalable and customized accounting solutions with 24/7 access to your financials through cloud software. Our services are as good as engaging a full team of seasoned in-house financial accounting professionals without actually hiring them. Our professionals take time to understand and analyse your accounting needs and plan procedures to seamlessly take care of your needs.  Contact us for the services that meet your needs.

Our Accounting and Bookkeeping services include:

  • Bookkeeping
  • Controller Services
  • CFO Services
  • Payroll

DE-Maven offers bookkeeping services to comapnies whether startup company in need of small business bookkeeping services or an established business. We provide you with access to qualified, seasoned bookkeepers and accounting professionals — without you ever having to hire them and at an affordable cost. For established companies with in-house bookkeepers and accountants that are not sufficiently qualified or unable to handle the workload,we offer bookkeeping solutions at affordable cost that will complement the work of the in-house staff.
DE-Maven bookkeeping services will help you reduce costs and manage your books efficiently. Our secure document management portal provides you with 24/7 online access to all your financial records. We use well known software programs like Zoho Books, QuickBooks, Sage Accounting(SageOne), Sage 50, SageIntacct, Netsuite and other notable softwares. We also work with your accounting software or ERP.

We offer the following bookkeeping services:

  • Accounts Payable Management
  • Accounts Receivable Management
  • Bank Reconciliation
  • Electronic Document Management
  • Inventory Management
  • Revenue Reconciliation with Bank Deposits
  • Journal entry
  • General Ledger
  • Maintenance of asset register
  • Virtual Accounting & Bookkeeping Services

Engaging an on-site bookkeeper who carries out accounts at your office is an old idea. Most companies these days choose virtual accounting and bookkeeping services which are as effective as having an on-house accountant, but with many value added benefits. With our virtual bookkeeping, you eliminate administrative overheads, no software concerns and gets 24/7 access to your records.

Our Controller Services provide you with access to experienced chartered accountants that your business needs. Our team of professional and experienced financial experts will perform your company’s Controller level functions when they are required. Our scalable business model allows you to leverage Accounting Controller and Financial Controller services when needed during peak periods and then scale back this service during off peak periods, as you deem fit. Companies may not hire a Financial Controller because the salary is on the high side. With the absence of Controller function in a company, businesses lack the expertise to prepare, forecast and analyze budgets. We tailor our Controller services to meet your needs.

Our Controller services include the following:

  • Supervision and review of accounting staff’s work
  • Ensuring all revenue earned and expenses incurred during the period has been recorded properly
  • Fixed asset management
  • Setting up chart of accounts
  • Preparation for annual audit
  • Reconciliation of all balance sheet accounts
  • Preparation of adjusting and closing entries
  • Preparation of financial statements

We offer full time and part-time CFO services. If engaging a full-time CFO is expensive, you can engage our part-time CFO which will enable you to cut down on high salaries and still manage your financials. DE-Maven will give you 24/7 access to professionals at affordable costs. We understand that companies requires a different service portfolio, so we handle each client based on their requirements. A typical team of CFO services consists of a Chartered Financial Analyst, Chartered Accountant, a Bookkeeping Specialist, Software Specialist and a Customer Support Manager.

Our CFO services include:

  • Budgets and Forecasting
  • Cash Flow Management
  • Financial Risk Management
  • Financial Contracts Review
  • Preparation of Key Performance Indicators
  • Financial Analysis and Modeling (ratio analysis, break-even analysis, NPV and IRR analysis)
  • Financial statements analysis – monthly, quarterly, and annual management reports
  • Ad-hoc reports and industry reports (fact books and competitor analysis)
  • Financial health status reports

DE-Maven offers customized payroll services, which have the potential to give you cost savings compared to engaging an in-house payroll staff. Engage us to carry out your payroll functions so that you can  have time for core business functions instead of spending significant amount of time and energy on payroll activities. As a professional payroll service provider, you can run your business knowing that a trusted advisor is handling the payroll processing. DE-Maven Payroll service ensures that you’ll never miss a tax deadline, pay the wrong amount, or make errors on critical tax forms. We also ensures that all required payroll fees are accurately computed, deducted and remitted. All your payroll information will be maintained accurately and securely, and you can access our online payroll services anytime, from any computer.

Our payroll services include:

  • Monthly computation of employee remuneration and statutory deductions
  • Applicable payroll variations are effected
  • Payroll Master Sheet
  • Auto pay-slips emailed to all staff
  • Documented details of payroll variations
  • Bank payment schedule

Our Payroll Processing Software

Zoho People

QuickBooks (Intuit) Payroll

Sage Payroll

Our Bookkeeping Processes –  Remote Access System

  1. Our team will visit your office weekly
  2. Source documents(Scanning and Transmitting) – Prior to our visit, you will scan the source documents and place it in your computer or dropbox for our access.
  3. Connecting to your computer – We connect to your computer using TeamViewer or we access your dropbox
  4. Update the books and logout – We will update your books using the source documents and logout when the uodate is done
  5. Discussion: During the weekly visit, our team will discuss some transactions not clear to them or without supporting documents
  6. Report: Report will be prepared at month end and sent to the management for review

Transition Process

At DE-Maven, we understand that your business is like no other and off-the-shelf solutions and processes may not work for you. That is why we work to customize our services and solutions to serve you better. Our transition process is a carefully thought out plan through which we ensure that your outsourced business process is transferred to us using your existing processes with minimal disruption.

  1. Analysis

The transition team that will be exclusively assigned needs to have cross-functional skills to make it a success.DE Maven transition team will be familiar with the process transition and migration methodology, operations, technology and training. The team would acquire knowledge and document your existing process and the packages used. The objective of this exercise is to replication the process and organization structure. We will study the available documentation like Standard Operating Procedures (SOP), Manuals, and training material.

  1. Design

After carefully analysisn your system, DE Maven team will use the information gatthered to design the new system. We will design new Standard Operating Procedures (SOP) and select new accounting software to be used.

  1. Parallel Changeover

We carry out a parallel transition of your operations. The current and the new system will be operated concurrently.This is a procedure by which we ensure the new system works perfectly and error. Once we are certain that the new system is fine and we have understood your requirements perfectly we can then switch to the new system.